PLEASE READ THESE GUIDELINES BEFORE DOWNLOADING REQUEST FORM
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What is a ceremonial document?
The City of Atlanta Ceremonial Document highlights achievements, charitable events, civic-minded individuals and/or memorable occasions. Ceremonial Documents are given in the form of a letter or a Phoenix Award. Ceremonial documents are prepared by the Mayor’s Office of Communications and include the Mayor’s signature.
Note: A person or organization may receive only one ceremonial document per year.
The Office of the Mayor does not give out proclamations. We are asking that anyone who seeks a proclamation from the City Council to contact a member of the Council or Council staff person first for sponsorship/approval.
Who are ceremonial documents given to?
Phoenix awards are issued for the following:
- Retirements
- Honorary Citizenship – Foreign Dignitaries, prominent individuals, entertainers, or artists
- Appreciation – Outstanding contributions to the City and citizens of Atlanta (including monetary, in-kind donations, cultural contributions or volunteer efforts)
- Heroism
- Significant Birthdays – 75 and higher
- Significant Marriage Anniversaries – 50 and higher
Phoenix Award Requirements: A brief summary about the living individual to be honored and his/her accomplishments, involvement in the community, the date of recognition, and type of event planned.
Letters of welcome will be issued for the following:
- Conferences
- Conventions
- Seminars
- Family Reunions that will be held in Atlanta
- Class Reunions for schools and institutions that are located in Atlanta, or for reunions that are held in Atlanta
Information required: A brief summary about the company, organization, or group holding the event. If the event is annual, please include the number (ex. 9th Annual Painters Convention). Also include the date of the event, location, and theme if one exist.
Letters of Congratulation or Celebration will be issued for the following:
- Professional Celebrations
- Religious Anniversaries and Celebrations
- Significant Birthdays – 75 and higher
- Significant Marriage Anniversaries – 50 and higher
Information required: Indicate the title or nature of the event, the specific date, a brief history of the organization, a biographical sketch of the person, and any other pertinent information.
Photographs of the Mayor will be issued for souvenir publications upon request or student projects.
How do I request a ceremonial document?
- To start the ceremonial document process an individual or organization must first submit a written request to the Mayor’s Office of Communications via facsimile, e-mail, U.S. mail or courier. All request must be neatly printed or typed.
Attn: Ceremonial Documents
Mayor’s Office of Communications
55 Trinity Avenue, S.W.
Suite #2500
Atlanta, Georgia 30303
ceremonialdocuments@atlantaga.gov
404.658.6893 (Fax)
- All requests must be received one month (30 days) prior to the event or printing deadline.
- All requests must include the name and daytime telephone number of the contact person. A second phone number and e-mail address is greatly appreciated.
Submitting a draft of the document desired with the request will expedite the process considerably
- Please specify whether the document should be mailed or held for pick-up
Click here to download a Request Form for Ceremonial Document