Electronic Calendar

Department of Enterprise Assets Management (DEAM)
City Hall Event/Meeting Room Reservations Process


Following is the process for reserving event/meeting spaces in City Hall. Effective, immediately, all reservations must be submitted electronically for the following City Hall meeting spaces. Also listed below are the outlook names.

**The Atlanta City Council retains priority scheduling for the Atlanta City Council chambers, Committee Room 1 &2 and shall be provided full access and use of the facilities upon receipt of a request by the Administrative Support Division, along with a reasonable amount of time, not to exceed 30 minutes, to vacate any occupants utilizing the room.

Facility Hours -

▪     Monday through Thursday 8:00 a.m. - 10:00 p.m.

▪     Friday 8:00 a.m. – 12:00 a.m.

▪     Saturday 8:00 a.m. - 12:00 a.m.

Atrium @Atrium
Committee Room 1 @Committee Room 1
Committee Room 2 @Committee Room 2
City Council Chambers @City Council Chambers
Old Council Chambers (Auditorium) @Auditorium (Old Council Chambers)

To add, view and/or reserve these spaces, you must follow the instruction below:

Add a calendar to view

View an added Calendar

• Click the Calendar button on the Navigation Panel.
• Choose calendar to view under shared calendar on the left (for example: @Atrium)
• The shared calendar will automatically appear on your screen.

Reserve Space

•       Click the Calendar button on the Navigation Panel

• Select your personal Calendar
• Click New Appointment
• Type in subject box (Title of your meeting or event)
• Date (click on arrow to choose date)
• Time (click on arrow to choose start time and end time)
• Type in the body of e-mail (Contact Person's Name and Phone Number)
• Click on Invite attendees and Required button: type Deborah Colbert name in required box

  (Please do not invite any attendees until your request is approved). Once your meeting request has been approved you can open the calendar event or meeting and forward it to your attendees

• Click on the location button, type Outlook location name (listed above) and place in Room box, then Click OK (the location will automatically appear in the location box).

• Click Send

•        When the meeting or event appears on the calendar that you requested, you have successfully submitted your request.

•        E-mail your event setup form & layout to dcolbert@atlantaga.gov

DEAM has two ways to respond to a reservation request (1) Accept and (2) Decline

When you submit your request, you will receive an auto reply message indicating receipt of request.  If your meeting or event is accepted, additional information (Set Up and Layout Forms) will follow. If your meeting or event is declined, a notice will be sent, and you will need to choose another date and resubmit.  DEAM’s response time is 24 hours during normal business hours. Please be advised reservations are confirmed when you receive a Confirmation Notice from DEAM Customer Service. 

TIP: THE NAME OF THE SHARED CALENDAR WILL ALSO APPEAR ON THE RIGHT-HAND SIDE OF THE SCREEN WITH A CHECKBOX BESIDE IT.

UNCHECK THIS BOX TO CLOSE THE SHARED CALENDAR. YOU CAN RECHECK THIS BOX LATER TO VIEW THE SHARED CALENDAR AGAIN.

To guarantee setup, the setup and layout forms must be completed and returned to dcolbert@atlantaga.gov and deamservicedesk@atlantaga.gov at least 3 days prior to event.

If you have any questions or concerns about the new reservation process, please email Ms.Deborah Colbert at dcolbert@atlantaga.gov. Thank you.